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Constitution
ARTICLE 1 This Association shall be known as the Southern Classified Advertising Managers Association. ARTICLE 2 The object of this Association shall be the mutual enlightenment of its members on any and all subjects pertaining to advertising, particularly Classified Advertising, the exchange of ideas and the maintenance of standards of practice. ARTICLE 3 The
officers of this Association shall consist of a President,
Vice-President, 2nd Vice President and joint Secretary and Treasurer,
who together with fourteen (14) other members of the Association shall
constitute the Board of Directors upon which shall rest the management
of the Association. A majority present at Board of directors meeting
shall constitute a quorum. The retiring President of this Association
shall become a member of the Board of Directors for a period of one (1)
year or until a successor has been chosen at the annual meeting of the
Association. ARTICLE 5 Membership in the Association is in the name of the newspaper and/or it's affiliated website. Multiple members representing the publication are encouraged. Member publications will be confined to the geographical boundaries of The United States or it's territories. Other publications outside the U.S. may be admitted to membership by the payment of regular dues, provided the approval of the Board of Directors is given; but they shall not be eligible for election or appointment to any office or committee of the Association. (revised October, 2005) ARTICLE 6 The annual membership dues shall be based on the following circulation structure: 1-15,000; 15,001-30,000; 30,001-75,000; 75,001-130,000; 130,001 and above. Base dues associated with each circulation group covers one member. Additional people from each newspaper can join and receive full privileges and benefits of membership by paying dues as set by the Board of Directors. Publications will be billed upon their highest reported circulation, either Sunday or daily. Newspapers which publish morning and evening publications will be billed on the basis of combined circulation of the two papers. Dues are payable in advance, pro-rated on a quarterly basis. Each year the Directors will evaluate operating expenses and adjust dues accordingly. ARTICLE 7 It shall be unlawful for an officer or officers of the Association to create any indebtedness in the name of the Association beyond the amount in the Treasury of the Association without the sanction of the Board of Directors. ARTICLE 8 The Secretary-Treasurer shall submit a financial report for the inspection of the Association at its annual meeting, such financial report having been previously approved by the Officers and Board of Directors. The outgoing Secretary Treasurer shall provide the incoming Secretary-Treasurer an audited statement at the time the Association Accounts are transferred. The statement to be published in the SCAMA Bulletin not later than the July issue. ARTICLE 9 All amendments or changes and alteration of the Constitution shall be presented to the Board of Directors at the annual or mid-year meeting. If the proposal is presented at the annual meeting and approved by the Board of Directors it is to be read to the membership prior to adjournment of the convention. If the proposal is presented at the mid-year meeting and approved by the Board of Directors, the Secretary-Treasurer shall poll the membership by mail for a vote and report the outcome to the Board of Directors within sixty (60) days. The Secretary-Treasurer shall be charged with the responsibility for updating the constitution as necessary and furnish all board members with the same. ARTICLE 10 The Board of Directors will meet three (3) times each calendar year. The first meeting shall be held the day preceding the roll call for the business meeting. The 2nd meeting shall be held on the final day of the conference, prior to adjournment. The 3rd meeting shall be held at such time and place designated by the President in conjunction with the annual NAA conference, if an advance quorum is known and available. If the quorum is not available for the 3rd meeting at the place and date designated by the President, it shall be the duty of the President to poll the Board and get approval for an alternate meeting place and date. The President of the Association may at any time during the convening of the membership at the annual meeting call for a special Board of Directors meeting. All members shall be notified at least one hour in advance of such a meeting and a quorum be available. ARTICLE 11
By-laws for future guidance and government of the Association, as well
as Constitutional changes may be made by majority vote of the members
present at any annual meeting or mid-year meeting by polling the
membership by mail should that be necessary. (See item 9.)
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